Below are the terms and conditions of District Fitness membership agreement. Please make sure you are fully aware of these before signing up.
1. Terms and Conditions
By signing this agreement, I (the “client” and “undersigned”) understand that I will be entering into a legally enforceable agreement with District Fitness (all associated District Fitness Facilities) (District Fitness or “you”) as follows: Please enroll me in the program I have selected and, subject to District Fitness Guarantee; I agree to pay your fees as indicated. I understand that the terms and conditions of this Agreement will govern all aspects of my participation in each Class I take and the fee arrangements I elect to make. I also agree to comply with the policies and procedures that you and your instructors may from time-to-time communicate to me.
2. GDPR – Use of Client Personal Data (under new GDPR 2018)
District Fitness will collect and process the Clients personal data in order that they can use our gym facilities. The data processed is limited to contact details such as name, email address, Home address and mobile phone number, Emergency contact details, your card details are stored for Auto renew payment and future purchases (card details are encrypted).
This data will be used only for communication purposes and marketing and will not be used for other purposes or transferred to a third party without the permission of the individual. We process personal date such as Date of birth, address and sex for the purposes of data reports on our clientele to best understand our current and future market.
We may contact the Client at a later date to inform them of additional services that we now offer in relation to their original engagement. Data will be retained for up to two years following this engagement’s conclusion.
3. 15 session pack Expiry dates
The 15 session drop in pack will be valid for 60 days commencing the day of purchase. No pauses or holds can be added to the package. The package will expire on the 60th day and unused sessions will not be transferable or roll over.
4. Late cancelation and no show penalties.
There is an 8hr cancelation policy for all programs. Failure to cancel your bookings before this time will result in that session being deducted from your package. This includes switching time slots within the 8hr notice time period. Failure to show up for any booked class will result in loss of that session from your package.
If you late cancel and or no show for a session you can still attend a class later that day but this will count as two sessions.
Personal training sessions cancelled within 12hrs will chargeable or deducted from any pre purchased personal training packages.
5. Membership price freeze.
All current members prices will be frozen at the time of the rebrand of the gym. These prices will be applied to your active memberships for as long as you remain a member. If a membership is cancelled and you return at a later date you will not have access to the old package prices. Memberships can only be paused for up to 2 months. Longer pause durations will be classed as a cancelation the new packages will apply.
6. Payment Options and Automatic Renewal
I agree that my payments will be made by credit or debit card unless otherwise negotiated in writing with management. I further agree that, unless I have provided you with prior written Notice as stipulated in the Enrollment Changes or Cancellation Section of this Agreement, my enrollment options will be automatically renewed. In the absence of my providing you with a Cancellation Notice, I agree to pay the applicable fee and authorize you to debit my credit or debit card or checking account, on accordance with my prior authorisation.
I understand that with 30 days prior written Notice to me, you may increase your fee schedule effective as of the next Calendar Month or Term for which I become enrolled. The obligation to pay dues is not dependent on the availability of all the District Fitness facilities. Special engagements, repairs and maintenance of some facilities may make it necessary for District fitness to restrict use of, or close, one or more of the facilities. Fees will not be reduced or suspended during the time when one or more of the facilities are not available.
7. Refund Policy
Monthly renewing clients may cancel memberships by notifying District Fitness personnel of his/her wish to cancel over the phone, email or in person any time during business hours prior to the first day of their next billing cycle. There are no refunds for membership fees and District Fitness will not prorate a cancelled membership.
3-Month and 6-Month and 12 – Month contract commitments will be taken in full on the start date of the membership and are non-refundable.
8. Founding Members
The first 20 people to purchase a package prior to District Fitness opening will have a 5% discount on any package that they sign up to. This will be in effect as long as they do not leave the box for more than a 2-month consecutive period.
The 5% discount will not be applied to the single pay per session.
9. Enrolment Changes or Cancellation – Three-Day Right of Recession
Existing members have up until 24 hours before their membership renews to cancel or change their membership for the next period. Changes cannot be made to active memberships.
New members have 3 days, exclusive of holidays and weekends, after signing this agreement to cancel their membership without penalty upon the mailing or delivery of written notice to District Fitness. If the Agreement is cancelled within 3 days, District Fitness will refund upon such notice all moneys paid under the contract, except that District Fitness may retain an amount computed by dividing the number of occasions District Fitness services are to be rendered into the total contract price and multiplying the result by the number of complete days that have passed since the making of the contract or, if appropriate, by the number of occasions that District Fitness services have been rendered. A refund shall be issued within 30 days after receipt of the notice of cancellation made within the 3-day provision.
10. Late Payment of Fees
Membership fees must be paid effective the 1st day of the membership being started. Membership may be cancelled, at the discretion of District Fitness if fees are not timely paid.
Proper attire is required for participants using the facility. Shirts, shoes are mandatory. Proper footwear must be worn as follows: a. Trainers or weightlifting shoes only unless otherwise specified by instructor b. No open toed shoes, thongs, sandals, ballet or slipper-type shoes are allowed.
12. Service Limitations
I understand that you have the right to suspend and/or terminate this Agreement and/or my participation in any Program for any cause or reason, to include my non-payment of fees, or for any behavior deemed by District Fitness management to be harmful or inappropriate to the enjoyment, and/or participation of any other client or District Fitness instructor/trainer. Except as provided below, termination may be without any refund of any fees I may have paid.
Clients shall pay for any damages to the District Fitness property which results from the willful or negligent conduct of client, Client’s guest or dependent children.
14. Lost Articles
District Fitness assumes no responsibility for lost or stolen articles. Lost and found articles not claimed will be donated to charity after 7 days.
15. Change of Rules and/or Regulations
District Fitness reserves the right to add to, change or remove rules, conditions of membership, opening and closing hours and the services and facilities offered by District Fitness from time to time.
16. Governing Law
The laws of the United Kingdom shall govern this Agreement. If any portion of this Agreement is held invalid or unenforceable, the remaining portions of this Agreement, if applicable, shall remain in full force and effect. This Agreement constitutes the entire Agreement between the parties; there are no collateral agreements, representations or guarantees, oral or otherwise, unless specifically written and attached hereto.